Write-off Prepay Revenue

2BizBox Documentation

Generally, the work flow of order has prepayment is: Adding Sales Order-Creating AR Prepay order for this SO-Receiving for the AR Prepay Order-Shipping SO-Make Invoice(There you can choose write off prepay revenue for the AR) Write-off prepay revenue and Receive cash for AR until AR status is CLOSED.

There we will have an introduction for creating AR from shipper. The page following is Make invoice page:




Write off automatically


The content in blue rectangle will be only shown if there are prepay revenue can be wrote off (This will be update in v2.6, still not in v2.5). If you take switch off, system will create invoice like before with one registered GL. If you take switch on, system will create two GL including the registered GL and the wrote off GL. Now we checked this checkbox, the invoice will be like this:



Write off by hand



If you take that switch off, we also can write off prepay revenue in AR Detail page. And the AR will be like this one



Then click Accounting Information button at the bottom of AR Detail, the Accounting Information tab will show out



Then press the button in red rectangle. The receiving dialog will come out



There you have two choices: One is to write off prepay revenue by checking "AR Write-off" on, we will fill up the check number automatically, another is to receive cash in normal way. Then click add button at the bottom of the dialog. We will create the GL accordingly. Both kind of GL can be voided by operating the button in red circle of following page.

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